Guidelines
Regular number of members: maximum 18, minimum 10.
Professional growth through recognized industry designations is encouraged.
No more than two members will be from the same organization (one is preferred). Organization is defined as a specific agency or practice and is not applicable to B/D affiliations.
Attendance at all meetings is expected. Members should schedule around meeting dates. Meetings will be held two times per year.
Chairperson of the meetings will rotate among members. Members are expected to submit subject suggestions to the chairperson of the next meeting, after the current meeting has ended.
Dues total $200 per meeting; if membership dues have not been paid prior to meeting, voting privileges will be revoked for that meeting.
Chairperson handles all program details. Chairperson is expected to obtain sponsorship equal to meeting costs. All additional meeting costs are shared equally by all members through the Heritage Group account, regardless of attendance. Travel and lodging expenses are to be borne by individual members.
Members are expected to give presentations on subject matters considered beneficial to the other members regularly.
Admissions and expulsions must be unanimous. Admission is by invitation. Proposed members are expected to present at his/her provisional meeting. Withdrawal from group requires written notice three months prior to next scheduled meeting, sent to Executive Committee, otherwise member will still be responsible for regular meeting dues and costs. Failure to follow all Principles and Guidelines will result in disciplinary action or expulsion as deemed necessary by unanimous vote among group members. A disciplinary letter will be sent from Executive Committee Officers defining the failure, allowing the option to correct such behavior in the future. Thereafter, there will be a vote by non-offending members to determine a further course of action.
What is shared is private to the group. Open commentary is expected. First year members are provisional members and have a voice, but not a vote. A member's 3rd meeting will instate voting privileges.
Members must stay at Hotel of the chairperson’s choice, including the chairperson.
Communications among members between meetings on important topics is expected. E-mails are the preferred method of communication. Additionally, regular conference calls will be established between meetings.
Notice of Absence: Members must commit within one month of meeting start date and must confirm attendance or absence to meeting chairperson.
Consecutive Absences: If 2 consecutive absences, possible room for dismissal or discussion regarding intent to maintain as an active Member in the group.
Any change in our guidelines must be approved by 2/3 of members present at a meeting. Failure to meet the 2/3 approval, means the item would be rejected.